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AHF is Issuing a RFP for REHAB of a New Transitional Home in Cape Coral.

Transitional House Rehab Project

Request for Proposal (RFP)


Transitional House Rehab Project

I.                    Summary

Affordable Homeownership Foundation is a not-for-profit corporation who builds and rehabs rental  homes for very low, low income individuals that are seniors, disabled, Veterans and Youth that have aged out of Foster Care.

Affordable Homeownership Foundation constructed and now manages one existing group home, located at 220 SE 27th Street, Cape Coral, FL 33904 and a Duplex located at 2456 & 2458 Jackson Street, Fort Myers, FL 3390. Affordable Homeownership Foundation has been awarded grant funding in order to rehab a third group home to be located at 1316 SE 34th Street, Cape Coral, FL 33904.

 This RFP is being issued for the purpose of obtaining proposals for the rehab of the third group home.

The funding for this project is provided by the Lee County Human & Veteran Services (“Lee County Human & Veteran Services”) which is responsible for the execution and implementation of a United States Department of Housing and Urban Development (HUD) CDBG grant program pursuant to Title 1 of the Housing and Community Development Act of 1974 (amended). FUNDING requirements are applicable to this solicitation and entire process.

This project will require rehab of a Transitional Home in manner to comply with all local building codes. The Scope of the work is as follows:

Demo & Remove pool replace with fill & concrete    
Remove pebble floor in the Screened in area and replace with concrete
Remove and replace roof    
Remove and replace gutters    
Repair fascia    
Repair soffit    
Repair exterior wall repairs as needed    
Power wash exterior to include driveway    
Prime exterior walls as needed    
Topcoat exterior walls, 2 coats    
Replace Garage Door    
Replace Garage Window    
Interior:    
Remove existing flooring    
Replace all flooring with tile    
Demo and remodel kitchen    
Demo and remodel master bath
Demo and remodel second bath    
Patch area(s) through-out
Prime as needed    
Top coat interior walls, 2 coats
Remove and replace water heater    
Remove and replace HVACDue to the heavy cigarette smoke throughout this house, please include in your bid to replace full HVAC Unit and Ductwork.
Upgrade electrical with GFCI outlets as needed  
Replace Broken Windows In Bedrooms
Qualifications:
3 bedroom doors upgraded to 36″ doors – 6 panel    
All bathrooms roll in shower w/grab barsFront Entrance must be sloped to allow for wheelchair accessPlease add an option to replace all windowsIn addition to the pool being demolished and filled in the Pool cage should be taken down and a screen enclosure up to just before where the existing pool to be demolished starts should be added.

The completion of construction, inspection and acceptance of this project is required by July 31st 2019 by Project Management.

Affordable Homeownership Foundation is responsible for contractor selection and oversight of the project. The Affordable Homeownership Foundation Project Manager will arrange for contractor site inspections prior to submission of payment requests.

The Affordable Homeownership Foundation Project Manager is: Lois Healy is the designated contact for all questions and issues pertaining to the overall project contract. All invoices and required reports from the General Contractor are to be submitted to Lois Healy Project Director, who will review them for completeness, to include all required inspection documentation, and submit them to the Lee County Human & Veteran Services and submit for approval and payment as appropriate.

II.                 Contractor Statement-of-Work (SOW)

  1. Rehab a Transition Home to bring the home into safe,  habitable condition
  • Assure complete removal and clean-up of all materials and scraps during the installation process and upon completion of the work.
  • Provide and post all required permits and licenses, and obtain all required building inspection approvals.
  • Bid guarantee (5% of bid price), 100% payment bond and 100% performance bond are required for this project.
  • Provide Certificates of Insurance naming Affordable Homeownership Foundation and Lee County Human & Veteran Services Board of County Commissioners as additional insureds.
  • Other contractual requirements:
  1. Provide details of the warranty.
  • Provide a major milestone schedule for the project and maintain a current version of the milestone progress and projection; completion milestones must include inspection and acceptance by General Contractor and government entities as required.
  • Invoices must be accompanied by proof of successful completion of inspections.
    • Comply with the requirements of Section 3 of the Housing and Urban Development Act of 1968 [12 U.S.C. 1701u and 24 CFR Part 135] including for new employment, training, or contracting opportunities resulting from the proposed project.
  • The Disadvantaged Business Enterprise (DBE) goal for this project is 10%. Proposals must provide information on how this goal will be met; or in the alternative, why this goal is not possible.
  • Prime Contractor must take the affirmative steps listed in paragraphs (1) through

(5) of 2 CFR 200.321 and solicit to appropriate Section 3 and DBE/MBE/WBE vendors on list (to be provided).

  • Any products or materials purchased with contract funds shall be procured in accordance with the provisions of Chapter 403.7065, Florida Statues, which refers to the procurement of products or materials with recycled content.
  • There will be a Direct Materials Purchases Agreement between owner, General Contractor and all subs for material purchases over $2,500.
  1. Comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Act (EPA) at 40 CFR part 247, including construction material in

§247.12 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000.

  • This is a “Turn-Key” procurement – it is intended for the General Contractor to be responsible for provision of all aspects of the project and to assure compliance with all Lee County Human & Veteran Services and U.S. Government regulations and reporting procedures. Oversight, coordination and inspection of the work will be conducted by the General Contractor, with final inspection and acceptance of the work by the Project Manager and Lee County Human & Veteran Services.

III.              Government Contract Requirements

  1. Procurement Standards 2 CFR 200 – Attachment A.
  • Sub-contractor flow-down (all requirements applicable to the Prime Contractor).
  • Required HUD documentation packet – Attachment B.
  1. Contract Provisions
  2. Equal Employment Opportunity, Civil Rights and Section 3 Certification
  3. Section 3 Business Certificate of Eligibility and Preference
  4. Section 3 Plan Statement of Commitment
  5. Section 3 Employment Plan and Business Utilization Plan
  6. New Hire Compliance Report
  7. Certification for a Business Seeking Section 3 Preference in Contracting and Demonstration of Capability (if applicable)
  8. Schedule D – Disadvantage Business Enterprise Participation
  9. Disadvantaged Business Enterprise Participation Certification
  10. Anti-Lobbying Certification
  11. Disclosure of Lobbying Activities
  12. Conflict of Interest Disclosure.

IV.              Contract Type, Progress Payments and Other Provisions

  1. Type: Firm-Fixed Price (FFP)
  • Payment to Contractor:
  1. Payment shall be made upon completion, inspection and acceptance of work; proposals shall include completion milestones.
  • Retainage of 10% of all payments to be released to contractor upon satisfactory completion of the project (certificate of occupancy).
  • Indemnification

The company selected to perform this contract (Contractor) shall protect, defend, reimburse, indemnify and hold Lee County Human & Veteran Services and Affordable Homeownership Foundation Inc. harmless from and against any and all claims, liability, expense, loss, cost, damages or causes of action of every kind or character, including attorney’s fees and costs. Whether at trial or appellate levels or otherwise, arising during the performance of the terms of the contract, or due to the acts or omissions of Lee County Human & Veteran Services or  Affordable Homeownership Foundation Inc.

The Contractor’s aforesaid indemnity and hold harmless obligation, or portion or applications thereof, shall apply to the fullest extent permitted by law. The Contractor will hold Lee County Human & Veteran Services and Affordable Homeownership Foundation Inc., harmless and will indemnify Lee County Human & Veteran Services and Affordable Homeownership Foundation Inc. for funds, which Lee County Human & Veteran Services is obligated to refund the Federal Government arising out of the conduct of activities and administration of the Contractor.

V.                 Proposal Content and Submission

  1. Mandatory Pre-bid conference to be held on April 16th at 9:30 am (EST) at 1316 SE 34th   Street, Cape Coral, FL 33904

.

  • All inquiries, suggestions or requests concerning interpretation, clarification or additional information pertaining to the solicitation shall be made in writing, submitted and received at least eight calendar days prior to the date proposals/bids are due. Responses will be in the form of an Addendum posted on AHF’s website the address is as follows: www.ahf.today.
  • Submit product specifications and financial proposal in conformance with the SOW. The submission will a one-time “Best and Final” offer.
  • In the event that there is a discrepancy between unit prices and total quoted amount, the unit price will prevail and the corrected sum will be considered the quoted price.
  • Bid amount(s) shall include any and all Florida Sales and Use Tax payment obligations required by Florida law of the successful bidder and/or its subcontractors or material suppliers.
  • Submit manufacturers and/or contractor literature describing components and warranties. If brand names are specified, the proposal must state “brand name or equal”. Alternate brands must be submitted 10 days prior to the bid due date. If rejected, the bidder will have an opportunity to adjust their quote.
  • Submit a statement certifying an understanding of the government requirements and agreement to comply and a certification that debarment by any government agency has not occurred.
  • Description of relevant experience with projects of this type and scope.
  • Three references from current or prior customers for whom you completed projects of a similar nature (rehab of a Transitional Home, projects funded by HUD, Lee County Human & Veteran Services , etc.)
  1. Submit the required HUD documentation, attached as Attachment B and listed in section IV.6. of this RFP (see above).
  1. Proposals are due by 4:00pm (EST) April 30th, 2019 Submit four hard copies and one electronic copy on a flash drive or CD. All proposal content must be submitted in a sealed envelope by the deadline to Lois Healy AHF 5264 Clayton Ct., Suite 1, Fort Myers, FL 33907

Late proposals will not be accepted or opened. Incomplete proposals will be considered nonresponsive.

  1. Sealed bids will be opened at 5:00pm (EST) April 30, 2019 at Affordable Homeownership Foundation 5264 Clayton Court, Suite 1, Fort Myers, FL 33907.
  1. Proposals shall be valid for 120 days from the date of submission.

VI.              Selection Criteria

  1. Procurement by sealed bids (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. 
  • Affordable Homeownership Foundation Inc. reserves the right to reject any and all bids at any time, unconditionally, and without cause and reserves the right not to proceed with the procurement.

VII.           Contract Award and Execution Plan

  1. Announcement of the contract award – May 1st 2019
  • Contract signing – May 3rdst 2019

Release of RFP Approved by:   Lois Healy/Debbie Paxton